Executive Assistant to Managing Director & Office Manager

Job details

 

As Reed Turkey, we are looking for a "Executive Assistant to Managing Director & Office Manager" with below requirements for our multinational client.

Requirements

  • Bachelor's degree holder
  • 8 or more years of Industry experience. Relevant 2 -3 years as an Executive Assistant,
  • Proven office management, administrative and organization experience in pharmaceuticals sector is a must
  • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Excellent communication and interpersonal skills, both written and verbal
  • Excellent command of written and spoken English
  • Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively
  • Resident in Turkiye

Qualifications

  • Calendar management of company Managing Director, interaction with executives as well as third party stakeholders and industry partners for internal & external meetings, organizing Managing Director events as well
  • Provide administrative support and coordinate travel arrangements of Managing Director both international and local
  • Managing and coaching of Administrative team
  • Managing relations with Headquarter (HQ) functions such as Facility Management (FM), Procurement Organization (PO) etc.
  • Overseeing indirect expenses management (such as fleet management, insurances, tele-communication, landlord and office etc.) and effective suppliers management
  • Supervising service provider companies for office issues
  • Supervising and providing coaching of Compliance Specialists in fullfilling their tasks such as Ministry of Health (MoH) declaration and effective usage Compliance Tools for business needs

 

 

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